Office Manager (m/f/d)

Permanent employee, Full-time · Berlin

What we do

At Merantix Momentum, we strategize, build and operate AI solutions for our corporate clients. We deliver bespoke client projects and engage in cutting-edge research projects in areas such as computer aided manufacturing, quality control in manufacturing, natural language processing in legal processes etc. 

 

Our team is made up of more than 40 employees. E.g. project /sales / marketing manager, machine learning and software engineers from top-tier companies (e.g. OpenAI, Bain, IBM) and universities (e.g. MIT, Stanford, University of St. Gallen) around the world. Many of us hold a Ph.D. and gained experience at top-tier tech companies. We’re based in Europe’s startup capital, Berlin, and are growing quickly!

 

Further information can be found on our website: https://merantix-momentum.com 
Your role
We are looking for an ambitious Office Manager to enhance our team and to help us build the next generation of machine learning applications for industry players. Be a part of our success story!

As our Office Manager, you will be an all-rounder that will work independently on different topics that are targeted at keeping our organization running, and allowing it to scale. Additionally, you will work closely with our management and support their day-to-day business. Your main responsibilities include:

 

  • Support our management with administrative work;

  • Support accounting, bookkeeping and own travel management; 

  • Manage legal activities (e.g. customer contracts, cooperation agreements, NDAs, etc.);

  • Responsible for the onboarding of new joiners (e.g. Hardware, setting up required accesses) 

  • Responsible for the HR Service (e.g. visa application); 

  • Responsible for the office organization in general, the appearance of the office, correspondence, office setup as well for fruit, snacks and beverages;

  • Organize and execute team events; 

  • Organize our appearance at international events & conferences;

  • Organize meetings with customers, partners, and key opinion leaders;

  • Support the scaling up and structuring of our organization;

  • Responsible for organizing management travel scheduling as well as executive appointment management.


Your profile

We are looking for a driven, reliable and thoughtful person with a proven track record of personal and professional achievements:

 

  • One successfully completed commercial education incl. further training in office management or team assistance and professional experience (2+) or comparable qualification;

  • Professional experience in a similar role;

  • Project management skills in interdisciplinary settings;

  • Well-structured and independent work method;

  • Forward thinking, coordination and organizational skills

  • “Can-do” drive, willingness to take responsibility, high ambition and the ability to achieve goals collaboratively; 

  • Excellent verbal and written communication (DE/EN) and interpersonal skills to effectively collaborate with biz and tech teams 

  • Experience with DATEV and GSuite is a plus;

  • A high level of discretion, commitment and dedication;

  • As well as open and clear communication.

What we offer
  • Flat hierarchies: You will be working alongside the Head of Operations and Finance and report directly to them;

  • Exciting growth phase: Be at the center of distributing our service all over Europe;

  • Creative and technical environment: As we work on cutting-edge technology, we are forced to do things differently and take new paths. We love challenging the status quo and finding creative solutions for challenges;

  • Professional development: We encourage our employees to continuously develop their skill set at conferences, workshops, seminars or through other methods;

  • Remote work;

  • We are an equal opportunity employer and value diversity.  We consider all applications equally regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity. We strongly encourage individuals from groups traditionally underrepresented in tech to apply, and we can help with immigration.

  • Collaborative culture: We are part of the AI Campus in Berlin, building an AI ecosystem of its own and have regular team events. If you want to participate, that’s great! And if you don’t, that’s fine, too.

About us
We are an equal-opportunity employer and value diversity. We consider all applications equally regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity. We strongly encourage individuals from groups traditionally underrepresented in tech to apply, and we can help with immigration.​​​​

Your application!
We appreciate your interest in the Merantix ecosystem. Please fill in the following short form. Should you have any difficulties in uploading your files, please contact us by mail at info@merantix.com.

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